Fortus Recruitment Group Limited are a recruitment company that specialise in placing people within the repairs & maintenance industry.

We are currently working on behalf of a Housing association. My client is currently looking for a Project Administrator in Kent with travel to South-East London on some occasions.

Here’s a breakdown of the key qualifications and responsibilities:

To provide the day to day administration support to the project team in support of the business plan. 

Specific responsibilities: 

• Ensure that the standards, operating processes, company policies and all legislative requirements are understood, implemented and adhered to at all times.
• Learn and understand the companies way of working ensuring that the processes are complied with and adopted into your daily disciplines.
• Undertake and complete a range of administration tasks to support the site office/team.
• Provide a comprehensive administration service to all projects/offices/department as required.
• Create and format documents in Word, Total Mobile and Excel for presentation or reporting purposes as required.
• Manage the survey function on Total Mobile during the pre-works period, highlighting potential issues in good time.
• To produce weekly summary report on current project status for pre-works period, highlighting potential issues.
• To communicate with residents by letter/telephone to make appointments and obtain Waiver from residents refusing all or certain elements of the works at survey stage.
• To liaise with clients to resolve problems/issues at earliest opportunity.
• Filing, scanning and uploading of documents during pre-works, works in progress, through handover period to practical completion, ensuring hard copy documents related to the project/s are archived in accordance with Company’s Document Management System.
• Compile and produce project specific Health and Safety Files and O & M manuals as required.
• Keep up to date, property notes on Total Mobile to ensure latest information is available to the project team.
• Assist in the production of site literature.
• Provide support as required to members of the Division.
• Maintain the Divisional Archiving system in accordance with company procedures. Undertake the archiving of completed documents as required.
• Maintain office systems and databases including site files, health and safety files and associated documentation in line with company procedures.
• Ensure the registering, issuing, scanning and filing documents is accurate and timely.
• General office duties.
• Typing, scanning and filing as required.
• Any other duties as assigned.

Criteria:

• Maths and English – A-C GCSE or equivalent
• UK Drivers licence and/or willingness to travel to various work sites possibly within the same working day
• Knowledge of IT skills particularly Microsoft Office, and a desire to extend knowledge on software packages further.
• Resilient under pressure and understand the need for discretion and respect in a public facing role
• Confident to manage difficult situations
• Good communicator, well organised with good time management skills.
• Well organised with good time management skills.
• Strong written and oral communication skills
• Previous experience in a similar administration role

Salary And Benefits:

• Banding between £24-25k
• Milage allowance paid when travelling from Swanley to or from our sites
• Pension scheme

Fortus Recruitment Group Limited acts as an Employment Business for the supply of temporary workers and an Employment Agency in relation to permanent vacancies. Fortus Recruitment is an equal opportunities employer.

***If you are interested in this role, please apply to the job directly or email me on jessica.deal@fortusrec.co.uk